Equip.+Procedures+-+EOY

End of Year Technology Procedures
//At the end of each school year, there are a few “technological housekeeping” items that will need attention before departing for the summer. Assistant teachers may help with these tasks, but it is the teacher's responsibility to verify that each task has been completed and to complete and submit and electronic form - the URL will be provided each year. If you need assistance with any of the following, please see the Tech. Asst. // ** Important Note: ** If you are changing room location, leave ALL school-owned equipment in that room. Do not move data projectors, document cameras, mimios, boomboxes, listening centers, headphones, etc. to another room as these items are inventoried to the room and not to the staff member. **Backup all important files. ** If you have saved all your documents to your directory on the server you may want to back them up to Google Docs (where you have unlimited space), on Dropbox, or on a flash drive or CD. Delete photos from your directory that you will not need next school year. NO personal files may be saved to the Staff_Share$ folder on the server. **Delete unnecessary files in your folder on the Student Share folder. ** You may keep templates you plan to use in the future, but student files should be deleted. **Student directories… ** At this time, we are not concerned about deleting items from student directories, unless you would like to instruct them to do so. //This is optional.// **Prepare all computer-related equipment for summer storage. ** 1. Clean desktop computers, related computer equipment, and computer areas including around and under all equipment. Wipe away all dust and “dust bunnies”. Gently tap keyboards at an angle to remove foreign particles. Dust and clean between the keys. Clean surface and cord of keyboards and mice. (Be sure to hold the cord (not the mouse) as you clean the cord. //See me if you would like to borrow cleaning supplies. //  If you have a wireless mouse and keyboard, make sure they are turned OFF before you store them. Remove the (black) Logitech USB receiver (plugged into the back of your CPU) and snap it onto the bottom of your mouse. On some models, the USB receiver is stored INSIDE the mouse.    2. **Unplugging and storing equipment**:  Unplug all equipment from the wall.  **CPU** - unplug monitor, mouse and keyboard, and speakers from the CPU. On Teacher station, you may keep the VGA multiplier (small black box) plugged into the back of the CPU.) Keep power cord and network cable attached to CPU. NEATLY and gently coil together CPU power and network cable at the back of the CPU. (See illustration.) Do not bend or crimp the cord as this will damage it. **Monitor** - Neatly coil together monitor and power cords in the back of the monitor.

**Keyboards and Mouse** - Neatly coil together cords. (See illustration.) Do not wrap cords around the keyboard or mouse.

3. If you have a **MimioTeach** (white), place the (white) DYMO USB receiver (plugged into your computer) on MimioTeach's Velcro labeled as 'Mimio USB receiver'. (See illustration.)

Make sure that the Mimio mouse is stored in its place on the device.

Neatly wrap the cord around itself (not around the device) and make sure the (black) USB AC adapter is connected to the end of the USB cord. (See illustration.) If you have an **older model Mimio** (gray), fold the Mimio in half and neatly coil the USB cord around itself (not around the device). Store the mouse with the Mimio. It may be tucked in the coiled cord. (See illustration to the right.)

**Projector remote** is secured by Velcro to the side of the document camera arm. (The document camera will have two remotes Velcroed to the arm.) **Document camera** has a remote and a anti-glare sheet (in a zip lock bag). The remote is Velcroed to the arm of the document camera. The bag with the anti-glare sheet is stored with the document camera, NOT in a drawer, cabinet, etc. Many of you have your cords at your Teacher station nearly tied together (using Velcro strips) and/or are secured under your desk. Carefully undo and reserve items that will help you neatly arrange it next school year.

4. All computers and related equipment will be stored on the COUNTER of your classroom and covered with sheets. All computers, Mimio, document camera, printer, VGA multiplier, speakers, computer headphones, power strip(s) are to be placed on the counter. To conserve space, place all CPUs together and place keyboard, mice, and headphones on top. <span style="background-color: transparent; color: navy; display: block; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none;">Be careful when arranging monitors to protect flat screen monitors from potential scratching. Place equipment as far away from the sink as possible and consolidate space by placing equipment close together. <span style="background-color: transparent; color: navy; display: block; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none;">Boomboxes may also be placed on the counter unless you have room to store them in a cabinet along with any jackboxes and listening center headphones you may have. **<span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">Sheets will be delivered to your room. **<span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;"> Please make sure that all computer related equipment on the counter is covered. Do not store other items on top of the covered computers. <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">Thoroughly clean the surface of the counter before placing equipment there for storage. <span style="background-color: transparent; color: navy; font-family: 'comic sans ms'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">***If you do not have a counter in your room, please see senior custodian to determine the best/safest place to store your equipment.** A large rolling cart may be a good option for this. If your room will be emptied so the floors can be waxed, we need to make sure that equipment does not get damaged when moved. <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">The tops and insides of computer tables should be empty and ready for moving. Please check the inside of the back of the computer table and clean if necessary. **<span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">Unplug ALL other electrical items. ** <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">Unplug and store miscellaneous electrical items like pencil sharpeners, lamps, etc. ***Telephone should also be unplugged and stored.** //<span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">Nothing should be left plugged into any electrical outlet or data port. // <span style="background-color: transparent; color: navy; display: block; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none;">As soon as possible, but before the deadline, please turn in to the media center any equipment checked out to you. If you need to keep an item for a couple days longer, please communicate this to the librarian in advance of the deadline. <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">These items include: <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">* cameras (still and video)  <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">* AlphaSmarts  <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">* LeapPads  <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">* microphones  <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">* cassette recorders  <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">* tripods Verify that all cords and misc. parts (listed on bag or box) are turned in with the device. <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">**Delete** ALL photos from the **camera memory card** before turning in. (You will not receive the same memory card next year, so please take the time to delete any photos on the card.) <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">**Flash drives** checked out from the media center may be kept over the summer. If you plan to do so, please see Media Coordinator.

**<span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">Teacher Websites ** <span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">Teacher websites must be updated and ready for the summer. Remove dated material. Hide pages that do not need to be visible during the summer. Review your homepage and make sure it is relevant for summer visitors. If you need help with this, please see Technology Assistant.

**<span style="background-color: transparent; color: navy; font-family: 'Comic Sans MS'; font-size: 15px; text-align: left; text-decoration: none; vertical-align: auto;">Create 'Out of Office' auto-reply message for email **** Directions can be found here: https://sites.google.com/a/nhcs.net/maryrizzo/out-of-office-reply <span style="display: block; height: 1px; left: 0px; overflow: hidden; position: absolute; top: 1742px; width: 1px;">https://sites.google.com/a/nhcs.net/maryrizzo/out-of-office-reply